Administration Officer II Vacancy – Unitrans (RCL Milling), Pretoria, Gauteng
Unitrans, a leading provider of supply chain and logistics services in Southern Africa, is currently seeking to appoint a qualified and motivated Administration Officer II for its Consumer Division (RCL Milling contract) based in Pretoria, Gauteng. This is a permanent position offering an excellent opportunity for individuals with strong administrative and clerical skills to contribute to a professional and structured working environment.
About Unitrans
Unitrans is a well-established organisation operating across multiple industries including logistics, transport, and supply chain management. The company is committed to operational excellence, service delivery, and employee development. Unitrans values accuracy, accountability, and customer-focused service in all its operations.
Position Overview
The Administration Officer II will work under general supervision and will be responsible for performing a variety of clerical and administrative duties in support of operational teams. The role involves compiling and arranging data, processing documents, maintaining records, and ensuring that all administrative systems are kept accurate and up to date.
The successful candidate will play an important role in ensuring smooth daily office operations and maintaining effective communication between internal departments and clients.
Key Responsibilities
- The duties of the Administration Officer II will include, but are not limited to, the following:
- Ensuring that Proof of Delivery (POD) documents are completed daily
- Collecting and verifying PODs and trip sheets from drivers
- Confirming that trip numbers are correctly recorded on all PODs
- Uploading PODs onto the electronic system and retaining the necessary copies and supporting documentation
- Liaising with clients regarding completed PODs and delivery documentation
- Recording POD information accurately in schedules or registers
- Maintaining daily filing systems in numerical and orderly sequence
- Performing general office duties such as copying, filing, faxing, and data capturing
- Answering telephone calls and providing reception support when required
- Taking minutes during meetings when necessary
- Ensuring that all files and records are updated and properly maintained
- Verifying that trip sheets are signed daily
- Compiling daily hours worked for staff members
- Preparing weekly input for wage and payroll processing
- Monitoring and administering staff leave records
- Updating and maintaining internal administrative records
- Assisting staff members with administrative queries
- Ensuring professional customer service and positive client relations during daily interactions
Minimum Requirements
- Applicants wishing to be considered for this position must meet the following criteria:
- Grade 12 / Matric (NQF Level 4)
- Higher Certificate or Advanced Certificate (NQF Level 5)
- Up to three (3) years’ experience in a similar administrative or clerical role
- Basic computer literacy and the ability to work with electronic systems
- Good communication skills, both written and verbal
- Strong organisational and record-keeping abilities
Skills and Personal Attributes
Unitrans is seeking candidates who demonstrate the following qualities:
- High attention to detail and accuracy
- Ability to work under general supervision and follow standard procedures
- Strong time management and organisational skills
- Professional attitude and good interpersonal skills
- Ability to work well both independently and within a team
- Reliability, honesty, and a strong sense of responsibility
- Customer-focused mindset
Employment Conditions
This is a permanent, full-time position within the Consumer Division under the RCL Milling contract. The role is based in Pretoria, Gauteng, and normal working hours will apply according to company policy.
Unitrans is committed to creating a diverse and inclusive workplace and supports the principles of Employment Equity. Preference may be given to suitably qualified candidates in line with the company’s Employment Equity objectives and relevant legislation.
Application Process
Interested candidates should submit their applications through Unitrans’ official recruitment platform using the reference number:
Reference Number: UNI260126-12
Applicants should ensure that the following documents are included with their application:
- An updated CV
- Certified copies of qualifications
- A certified copy of their South African ID
- Only shortlisted candidates will be contacted for further assessment and interviews.
- Closing Date: 10 February 2026
Unitrans reserves the right to close this vacancy at its discretion and may appoint a candidate before the closing date if a suitable applicant is identified.
Important Notice
Unitrans does not charge any fees for job applications. Applicants are encouraged to apply only through official Unitrans recruitment channels and to remain vigilant against fraudulent job advertisements.