Closing Date
2025/11/05
Reference Number
UNI251023-6
Job Title: Administration Officer II
Business Unit / Division Petroleum
Contract Clairwood Admin
Job Type Classification Permanent – Normal
Location – Town / City Durban, Clairwood
Location – Province KwaZulu-Natal
Location – Country South Africa
Minimum Education Level: Higher Certificate
Job Advert Summary
Unitrans is seeking to employ a Administration Officer II who, under general supervision, performs a limited variety of clerical duties for functional groups involving compiling and arranging data, making standard computations, licensing, receptionist duties, handling petty cash, managing the depot fleet fines, processing documents, maintaining records and filing. Routines are generally prescribed and supervision is readily available.
Minimum Requirements
Required qualification: Grade 12 / Matric / NQF level 4, Advanced Certificate / NQF level 5
Years of experience in a similar role: Up to 3 years
Duties & Responsibilities
Managing the boardroom calendar
Preparing boardroom for meetings/audits
Arranging of lunches/refreshments for meetings/audits
Answering and transferring incoming calls to the relevant staff/Managers, reporting and following through on switchboard/phones faults/weekly updating internal extension list
Daily – sending and receiving courier mail
Managing staff – Cleaners
Ordering of monthly groceries and water
Ordering and maintaining stock – distributing as and when required
Managing float
Weekly cash Reconciling
Send out weekly COF reminder & update license renewal notification via email
Receive and distribute all license disks to the respective contract Supervisors/Fleet controllers
Pulling of monthly fine reports and updating fine status on the Trafico system
Speeding fines to be given to Contract Manager’s or Supervisors
Submission of fine requests into Trafico system
Monthly reconciling and submitting of overtime and weekend allowance to payroll
BVO’s Night Out claims – Weekly capturing & submissions per contract to payroll
Filing done daily in order number sequence
Ensures files are updated and maintained
Filing
Reception/Telephones
Data capturing
Minute taking
Ensure good customer relations in daily interaction
Compile daily hours worked
Compile weekly input for wages processing
Assist staff with queries