Job Opportunity: General Office Assistant at Kia South Africa – Umhlanga
Are you looking to start your career in the automotive industry? Kia South Africa (Pty) Ltd – part of the Motus Corporation – is currently hiring a General Office Assistant to join its team in Umhlanga, KwaZulu-Natal.
This permanent position is ideal for individuals with administrative skills, keen attention to detail, and a willingness to support daily office operations in a fast-paced automotive environment.
If you’re organised, computer-savvy, and eager to contribute to a respected automotive brand, this could be your next step.
Company Overview
Kia South Africa, under the umbrella of Motus Corporation, is a major player in the South African automotive industry. The company is known for delivering high-quality vehicles backed by excellent service and customer care.
Motus is a leading automotive group with a footprint across the continent and strong connections to international vehicle brands. Working within the Motus ecosystem offers growth potential, skills development, and the chance to contribute to a leading automotive name.
Job Title: General Office Assistant
Location: Umhlanga, KwaZulu-Natal
Division: Kia SA (IMFRG)
Job Type: Permanent
Industry: Automotive
Functional Area: Administrative
Experience Level: Entry Level
Job Description
The General Office Assistant provides essential support to the administration and operations team. This role focuses on keeping documentation accurate, scheduling tasks on time, and helping maintain efficient office operations. The ideal candidate is highly organised, able to handle multiple responsibilities, and has a strong grasp of Microsoft Office applications, especially Excel.
You will also work closely with vehicle auction platforms, compliance documentation, logistics coordination, and internal team support.
Key Responsibilities
Auction Listings & Documentation
- Upload vehicle information (mileage, condition reports) to the Bid4Cars platform accurately.
- Photograph vehicles for listing purposes.
- Compare dealer trade-in valuations against market data.
- Collect and verify NATIS registration documents.
- Log all documentation into the tracking system for visibility and audits.
Financial & Handover Coordination
- Generate invoices and confirm payment receipts.
- Oversee the handover process, including vehicle keys, owner manuals, and compliance documents.
- Maintain digital key control systems.
- Conduct weekly audits of keys and handover documentation.
Logistics & Compliance
- Coordinate vehicle movements between dealerships and branches.
- File sales agreements, auction results, compliance certificates, and other supporting documents.
- Ensure all records are stored both digitally and physically according to internal standards.
- Keep an Operations Logbook updated with daily activities.
- Assist in internal and external audits when required.
Minimum Qualifications and Experience
- A Senior Certificate / Matric (NQF Level 4) is required.
- 1–2 years of administrative experience, preferably in the automotive industry.
- Proficiency in Microsoft Office, particularly Excel, is essential.
- A valid driver’s licence is required.
- Must demonstrate strong time management and organisation skills.
Key Skills and Competencies
- Basic knowledge of filing systems (physical and digital) and document retention procedures.
- Experience in managing scheduling, calendar coordination, and travel arrangements.
- Familiarity with general office operations such as supply inventory and vendor liaison.
- High accuracy in data entry, report generation, and spreadsheet handling.
- Strong written communication and the ability to craft professional business correspondence.
- Ability to handle sensitive data with confidentiality and security.
- Flexible in adjusting to new tasks, priorities, and workload changes.
- Commitment to service level agreements (SLAs) and performance targets.
- Understanding of governance and compliance protocols in an administrative setting.
Why Join Kia South Africa / Motus Corporation?
At Motus, people are at the heart of the business. The company offers a structured environment where individuals can grow their careers while being part of a globally connected brand like Kia. As a team member, you’ll benefit from:
- A professional and inclusive workplace
- Opportunities for development and internal promotion
- Being part of a well-established and trusted automotive brand
If you’re passionate about administrative support and are ready to start your career in a respected automotive environment, this role may be a perfect match.
How to Apply
Applications should be submitted via the official Motus Careers Portal or through reputable job boards listing this position. Ensure your CV is up to date and clearly outlines relevant experience. Include any certificates, qualifications, and a short cover letter expressing your interest in the role.
Be sure to mention the role title: General Office Assistant – Umhlanga.
Final Words
Whether you’re starting out in administration or have a background in the automotive industry, this position offers a great opportunity to join a leading brand and gain hands-on experience in a fast-paced, professional setting.
Take the next step in your career with Kia South Africa and Motus. Apply today and help drive operational excellence from behind the scenes.